There is a lot of conjecture around Panic’s move to step away from developing Transmit for iOS. It seems obvious by now that Apple has left a lot to be desired in their support of pro developers. Something is clearly askew when the App Store is a bandit enterprise, making more cash than a small Island nation. And yet, nobody is really surprised by this decision.
To state the bleeding obvious, developing for iOS is clearly a different game. Without crossing further into the politics, it’s a shame where developers were clearly ahead of the curve with pro features while the platform was still at odds with their apps. The irony being that only now are we starting to see genuine commitment to professional use on iOS from Apple, and once again we have developers moving in the opposite direction.
If you need the kind of file transfer features in Transmit. Viticci has some good alternative suggestions here. As ever, there are compromises, but then the same was true of the app in question.
None of the apps I covered above are “perfect”: each prioritizes different aspects of FTP connections and file transfers, whether it's design, support for dozens of services, or superior integration with iOS 11. Ideally, Transmit for iOS could have been all of this: a file transfer app based on Coda's beautiful design, with support for a plethora of services and iOS 11's latest APIs.
For now, I'm keeping Coda, iFiles, and FileBrowser on my iPad Pro because they all serve different purposes. If you absolutely need to pick just one, however, I suggest you ask yourself what aspect is most important for your iPad workflow – there is a lot of overlap between these three apps, but also clear differences in terms of design and functionality. If you know what you're looking for, choosing a Transmit replacement shouldn't be impossible these days.
Beyond the ruckus around content blockers to iOS, you will find plenty of legitimate reasons to employ them. Let’s face it, these days the internet is cesspool of malware masquerading as legitimate technology. Take one look at the doublespeak around intelligent tracking protection in Safari and you will get a sense of what is at stake. I won't delve into those arguments here. If you read this site regularly, you have a pretty good idea of where I stand.
No, this is not about tracking, but one of the internet’s other most beguiling annoyances. Since the advent of Webkit blocking, projects like Better by ind.ie have tried to work admirably at balancing the blocking of invasive web trackers, and other nefarious practices, with understanding the struggles of independent publishers.1 Yet, as the results are still opinionated the blocker decides what will be let through, and that is that. There is only one content blocker I know of that gives me the kind of control necessary to be considerate, while blocking out elements I'd rather not see. I’m talking about the dumpster fire of opinion found in most comments sections.
What I didn’t expect when I started using 1Blocker, was an interpretation of internet annoyances that dovetailed with my own. Out of the box 1Blocker blocks comments on websites. It’s not perfect, the mechanics of webkit blocking mean if you block comments, it blocks them everywhere. You’re guaranteed to find some of the most base, vulgar, and offensive baiting anywhere on the internet in comments sections. One way or another I would find myself reading comments, then trying to mitigate the ugly feelings I have about the world thereafter. Since installing 1Blocker , the internet hasn’t been nearly as irksome.
If you don’t already know, Webkit content blockers work differently to classic ad-blockers. Using something like uBlock Origin might give you the same results, but it won’t work on iOS, and it can’t offer the performance of a Webkit content blocker. In their own words,
While most other extensions block content by filtering elements of already downloaded page, 1Blocker uses native blocking technology to tell Safari in advance what should be blocked. This vastly improves efficiency and saves battery life.
Elements and Rules
There are places, albeit very few, where comments are still useful and engaging. Chances are, if you happen to frequent such a site, you may be amenable to adding it to the whitelist. Or if you would prefer to work the other way around, you can use 1Blocker’s hide element tool — which works on macOS and iOS — to block elements on a case by case basis. I have chosen the nuclear option, and not just because it defaults to no comments.
I’m using the example of comments, but internet annoyances don’t end there. 1Blocker recently started blocking crypto-mining scripts by default. If you’re happy digging in the inspector, you can build your own custom packages to block anything you want. You can only create rules on macOS, they will sync to iOS automatically.
I don’t run ads on this site, in fact I have been woefully inadequate at encouraging more support of the site. 1 However, there a numerous sites I frequent that include some form of relatively subtle advertising. I use the free Disconnect browser extension to visualise the trackers set by sites, if I’m happy the site is not doing anything nefarious I can whitelist it in 1Blocker. The result is an internet experience that doesn’t make me want to scratch my own eyes out. As a considerable bonus, it allows me to support people doing what I consider to be the right thing.
1Blocker is available on macOS, and has both a free and premium version on iOS
The Appademic is giving away 5 free copies of DEVONthink to Go for iOS. Find the details here
Something I will have to address soon, if it is to live on ↩︎
Closing out last year I took a good look at the merits of using DEVONthink to Go as an iOS only user. I am a fairly recent convert to DEVONthink more generally, but the more I use them, the more I understand their immense value.
As I prepare my own version of the indulgent listicles you see everywhere, I am reminded of the myriad ways I have integrated DEVONthink into my workflow. The thing that has surprised me most is the way DEVONthink has affected how I work on iOS. It has even solved a problem I suspect might resonate with a lot of other nerds, which is how to centralise your data if you’re an incessant app swapper. DEVONthink is so easy to get data in and out of, I simply keep everything there. 1 I recently had a brief twitter exchange that got me thinking about DEVONthink as an app silo. Seeing as I have this iOS giveaway for DEVONthink to Go, I thought I might also share a couple of quick thoughts on that
On the Question of App Silos
The way DEVONthink works on the Mac, makes this an easier question to answer on macOS. If putting everything into a database is a problem, you can use the indexing feature instead, and still take advantage of the search super powers. You data remains at large in the native file system. I intend to cover DEVONthink on macOS in the not too distant future, I will look at the pros and cons of taking this route then.
In the meantime, as that option is not available on iOS it might seem more cut and dry. I’m not so sure. This is a crude analogy, but in a sense the architecture of iOS makes it something of a modern day terminal client. Ordinarily, your data is always somewhere else. Even if you maxed out the storage option, keeping all of your data locally on an iPad is not only atypical, but seriously risky. Operating on those terms also tends to raise other considerations, especially concerning security.
Functionally, the question becomes how you access and interact with that data. The key for me is that DEVONthink doesn’t change the structure of your data, which is precisely why it’s not difficult to get it back out again should you ever want to. Although not the only problem, to my mind the most significant concern with app silos is storing your data in a proprietary format. Evernote is the most obvious example in this context.
Perhaps as cloud storage evolves, and Apple improves iOS through their APIs, we might eventually have the option on iOS to index files outside the database. Even then, I’m not sure I would bother when I get the considerable advantage of strong client side encryption with DEVONthink, but it would be a good problem to have. It is also with reiterating that DEVONthink's excellent integration with iOS Files, means entire folders can simply be dragged in and out of the app. In functional terms this makes DEVONthink completely different to what we normally consider an app silo. It's really not something you need to worry about.
Don’t get me wrong, I still think this is an important part of the equation for data storage. But, if like me, the data you manage is largely future proofed as plain text, or kept in universal file formats like PDF, then I feel you're safe. The more important question for me is how I can access that data, and what I can do with it. Especially if you are the kind of person who will secure that data either way. If there is a compromise with DEVONthink, I feel it is in your favour with search, security, and automation worth much more. No doubt it helps that I have a lot of faith in DEVON technologies as developers.
Get Yourself a Free Copy Of DEVONthink to Go for iOS
There is further good news on the DEVONthink front. Not only where the good people of DEVON Technologies kind enough to share my review on the Devonian Times blog, but they have also donated The Appademic 5 licenses to give away for DEVONthink to Go.
I want to keep this simple. If you want a chance to pick up a copy, signup for the mailing list. If you’re already on the list, you’re a chance. Incidentally, being on the mailing list means I will always include you if I have something to give away. If you want to signup and then unsubscribe, I have no problem with that, but don’t be concerned about spam — I have neither the desire, nor the resources to do anything of the sort.
Join the mailing list before the 31st of January, and you're in the draw.
Anyone wondering when more content might be added to this site, fear not. Like any sane person with a family, I took a little time away from the desk over the past few weeks. Having returned to task this week I have been feverishly working in the background, putting more permanent fixes in place for some of the things I mentioned last month. Dealing with amateur mistakes I made when both setting up this site initially, and migrating it to WordPress. 1 Even if there is still work to be done, by now the site should be much faster for most users, and in subtle ways it should look nicer. If you are having any trouble viewing the site, please drop me a line here
Now that I am able to get back to the writing, I have a lot to share. In the meantime, here is some of the Show and Tell backlog I have been sitting on.
We Know Where You Live
Amazon wants a key to your house. I did it. I regretted it. | The Washington Post — Never has that subtitle been more apt. Another in case you missed it link, but not for the reason you might think. Sometimes I despair. You’d think this was a critical look at the idea of totalising one’s life with a tech shopping company. Alas, it appears more of a thinly disguised lament that using one place to shop doesn’t allow you to get the best prices. If this is your only concern here, I fear you are lost.
Meltdown and Spectre: What Apple Users Need to Know — By now this is everywhere, and the patches are arriving. This whole issue is remarkable for how long these vulnerabilities have existed. Whenever you hear that crazy relative of yours telling people not to upgrade their OS, remind them of these vulnerabilities.
Haven: Keep Watch — This is interesting. I’d like to think we could see it on Apple devices, but that seems incredibly unlikely. In fact, it’s the first development in some time that has me casting an envious eye at the ugly green robot.
Elon Musk Shows Off the Tesla Roadster He's Prepping for Space — I’m a space fan, but sorry this is fucking stupid. If you look closely you will notice a disturbing ideology that says we need to send junk to Mars, because we have too much junk down here. If we want to become a multi-planetary civilisation, it can’t be so we don’t have to sort our shit out on this planet. To be clear, I want to see people on Mars, I was once a single digit child who wanted a laser sword. But I don’t want us to go there just so we have two planets to fuck up.
Panic Blog | the Future of Transmit iOS — This has been about the wires the past week or so. In case you missed it, Panic will stop updating Transmit for iOS. The app will keep working for sometime, but it won’t be getting any further love unless something changes. This is a shame, but it’s sad to say that by the sounds of things, it won’t affect many people. One imagines — at least one hopes — that the iOS Files app will gradually develop to takeover the crucial functionality that pro users might miss. On top of which apps like Workflow and Pythonista can step in.
Marxico | Markdown Editor for Evernote — Having written up a guide for how to leave the green elephant behind, I thought I might engage some irony. This is pretty neat actually, if you’re an Evernote user who wants to use Markdown this is an option. As a bonus, sometime ago I write up intersections for turning web apps into native apps. 2
A little down time can pique all manner of curiosities, especially at this time of year. As folks start reeling in the list of promises they’ll probably never keep, workflow changes are usually in the picture. I'm no different, and much as I'd like to pretend I am. I sometimes like to look in on projects I have either passed by, or promised to come back to. The following are a couple of apps that fit that profile. Canary Mail is an alternative secure email client for iOS, and macOS, while Typora is a cross platform, markdown text editor. The thematic connection between the two is the interesting integrations they both have, Canary with PGP, and Typora with Pandoc.
Alter Secure Mail Client that Isn’t Ugly As Hell
Everybody hates their email client. It’s a difficult problem to solve, but it remains a necessary evil, so we have no choice. Some time last year some time I was invited to participate in the Beta for Canary Mail . At the time I opened it up, thought it looked promising but remained under-developed, then I mostly forgot about it.
I thought of again when I found myself in a discussion about the terrible options for secure email, so I took another look. I was immediately surprised at the pace of development, there is a lot to like. Such rapid development is not always desirable, in the context of email clients you only have to look at the plague of problems faced by Airmail to see that sometimes slowly but surely is a better approach. 1 As for security features, you will find any number of hideous looking, obscure email clients featuring strong encryption, but it is usually shoehorned in as an afterthought in otherwise well designed apps. In fact, believe it or not, security is one of the more compelling reasons to stick with Apple Mail — if you know what you are doing to make it work that is.
This is where Canary stacks up well. If you’re looking for a secure alternative email client, Canary is balanced and feature rich, with PGP encryption built in using the MIT and key base servers. Obviously including encryption is not all that interesting in itself, but making it user friendly is. The best part is how responsive the developers are, early adopters have been actively engaged in the support forum, and rewarded with the fast adoption of features. I can’t remember ever seeing a project work so well, the result is an app that keeps getting better. It still has some raw edges, but if you want to look at something that is bucking the trend of data grabbing applications, it is worth a look. At the very least, it is an app to keep an eye on. Canary is available on macOS, and iOS
Integrating Pandoc with a Text Editor
There is no shortage of well designed, minimal text editors for the Mac — or for the iPad for that matter. If you’re a developer with your heart set on building such an app, you really need something different. For example, as an expression of typography focused, opinionated design, iA Writer is stunning. Ulysses, on the other hand, has somehow found the sweet spot between text editor and word processor to carve out an unlikely niche.
While there is a decided trend towards the plain text and distraction free aesthetic, making a mark in the text editor space is only going to get harder. And yet, there is still room for innovation where more specialised writing is concerned. Particularly for academic writing, there is only so far you can go before minimalism starts requiring too many workarounds for the supplementary parts of your writing. If you’re on board with plain text, this is often where Pandoc comes in. Chances are, if there is something you can’t do with a text editor, Pandoc can do it.
This is why I have been intrigued by Typora, a text editor that uses Pandoc for export and conversion. The abilities of Pandoc go way beyond what Typora is currently doing with it, although it has some other interesting features, and not everyone needs the full compliment of super powers. Notably, the editor previews the output in what Typora calls a real live preview. The result is more of a what you see is what you get workflow, much closer to a rich text editor. The app feels like what you might get if you combined Lightpaper’s live preview with the syntax minimising aspects of Ulysses. It also has a touch of Folding Text about it, as it tracks headings in a Markdown outliner that tucks behind the main editor.
Typora is full of nice little touches. I can see it appealing to writers who want a clean interface, and enjoy the frictionless experience of writing with Markdown, but don’t want to look at the syntax at all. Ulysses will take you a fair way down that road, but Typora goes that little bit further. It might also appeal if you’re stuck working between Windows and Mac, or even Linux. Typora is one of only a few markdown text editors that is genuinely cross platform. I know a lot of academic writers in that situation.
The Mac version is currently free while it’s in Beta. 2 You can download it directly
Like everyone, I really like what Airmail wants to be, but remain frustrated by how buggy it is ↩
It has been in Beta for some time, but the app is definitely still in active development. ↩
This from The Verge. Not for nothing, I urge the use of a password manager, but I have never been an advocate of the built version from your browser. Even if this method is new, unfortunately browsers are generally under siege,
The researchers examined two different scripts — AdThink and OnAudience — both of are designed to get identifiable information out of browser-based password managers. The scripts work by injecting invisible login forms in the background of the webpage and scooping up whatever the browsers autofill into the available slots. That information can then be used as a persistent ID to track users from page to page, a potentially valuable tool in targeting advertising.
A few days back I posted a fairly detailed introduction to DEVONthink to Go for iOS. To follow that up, I promised some options for iOS users wanting to leave Evernote, and bring their data with them. Whether you want to go all in with DEVONthink, or you have in mind another app, the question is how to migrate Evernote data to another iOS app.
On macOS, you have a number of options. The most simple and clean being a direct transfer within DEVONthink Pro itself. Managing this process without a Mac, on the other hand, requires more creative thinking. What follows are some options for iOS only users wanting to export all Evernote data. DEVONthink is the endpoint in this case, but the process can easily be adapted for apps like Notebooks, Bear, or even Apple Notes.
Some of the Gotchas
I’ll admit I’m fortunate I could use a Mac to do this, but it’s not quite as difficult on iOS as it once was. Some advice out there will have you believe otherwise, but you can migrate your data without having to do it one note at a time. It is worth considering these potential stumbling blocks before you do it. I would pay special attention to the data you consider most important in Evernote, either tag it as such, or place it in a specific notebook. Reading on, you might also want to delimit different data types, such as text, PDFs, and images.
The arrival of drag and drop had me wondering if we could simply drag the notes across to another app. I will come back to this below. You can bring drag and drop come into play, it just won’t solve the problem on its own. Unfortunately, it’s not as simple as dragging all your notes from one place to another. If you try to transfer directly from Evernote, these are some of the frustrations you will encounter:
Notes in Evernote are stored in a proprietary rich text format. If you try to drag notes, some apps like Apple Notes, will refuse the transfer when you try to drop them. Others, like DEVONthink, will allow you to drop the note, but will strip all the formatting. That might be fine for text only notes, but everything else is lost. The worst part is losing all your links.
If you try dragging a note with an attachment, you will get the title and nothing else.
If you can open the note and drag the attachment itself, it will come across no problem. Which is fine if you only want to drag a couple of items. I have hundreds of PDF attachments in Evernote.
When drag and drop doesn’t work, you might think you could use the share sheet. You’d be right, if you want to choose between exporting web links for notes, or sending each individual note via email in Apple Mail.
Evernote is mired to a functionality issue that, until recently, has bloodied the foreheads of iOS users. It doesn’t do multiple files.
Yep, it’s painful. Which is why so many people hit these walls and keep the status quo. 1 Thankfully, we now have tools that can help overcome these problems. If you really want to migrate your Evernote data to another iOS app, you can.
The Workflow route is straightforward enough. As alluded to above, depending on how precious you are about the data, it might require some preparation in Evernote. Whether you want to do this could come down to the number of notes you have, but discriminating by notebook or tag can help get better results. Tedious work on iOS, I know. You can always go nuts, and deal with the consequences later, whatever your destination. I’ll confess, that’s how I roll.
I have played around with this for long enough to feel confident advising a uniform approach to importing notes, whether you choose to bring them across as text, or PDFs. Technically Workflow, and DEVONthink can both handle the rich media that Evernote stores. Setting up a complex workflow with IF conditionals is possible, but you can end up with a lot of wacky results in amongst the ones that transfer properly. Likewise, encoding the rich text itself via URL isn’t as consistent I’d like.
Bear in mind, you’re not deleting the data in Evernote through this process. Even if you proceed after testing, and you’re still not happy with the results, you can try the other method below. 2 The best results I get via Workflow are from encoding all the data as a PDFs. That won’t suit everyone.
Alternatively, you can do the same thing using Markdown, but any PDFs in Evernote won’t be encoded, they’ll come across blank. This is where that preparation comes in. If you have separated data types by tag, or notebook, you can run the different workflows individually. You can apply the same logic for images if you wish, although I haven’t set that up myself as I never stored any in Evernote.
No doubt somebody is reading this thinking the workflows don’t need to be separated. That’s true, or at least it should be. As I mentioned earlier, my efforts at combining them turned out some garbage. If you’ve had more success, I would love to hear about it. Read on, and you will see the workflows can be combined more easily when taking a different route.
The workflow will make you specify the number of notes you want to export/import. This is a limitation of the API, you have to specify a number. It’s a good idea to test this anyway, so set the number low to start with.
These workflows also leave the ‘title’ parameter blank, as there seems to be a bug in one of the apps along the chain that interrupts the URL encoding — or decoding. 3 I will update the workflows when I’m certain the bug is squashed, but read on as there are better options below.
You can adapt this workflow for you own needs, of course. If you want to know more about the DEVONthink URL scheme, the documentation is included with the app. Or you can get it here
Optional: Organise your Evernote data by data types using tags, or notebooks for Text and PDF 4. This is a giant pain, so before you go ahead and do it, make sure you have checked out the alternatives below. Either way, the process is as follows:
Download the Workflows above
If you don’t want to distinguish the data types, just run the PDF workflow for everything to come across as PDFs.
If you have separated the data types, run each workflow separately.
Using a Cloud Service with Workflow
This route adds more complexity, but it gives you more flexibility as a result. There are some concessions with the form the data is transferred in, but that is true of all these methods. I have played around with a few different services, the main prerequisite being ease of use on iOS. A lot of web apps have awkward UI for touch control.
Google cloud transfer for Evernote, and you will most likely find results dominated by MultCloud. I can’t recommend it for this job, to start it’s a poster candidate for shitty web UI for a touch interface. But, the real reason is MultCloud transfers without conversion, so you end up with a bunch of ENML documents. 5 Outside Evernote they’re all but useless. At best, MultCloud is a backup option.
CloudHQ is also awful to look at, but it has much more granular options for the transfer, and the real kicker, it will actually work. You can use a free account with CloudHQ to export your notes in PDF, plain-text format, or both. It will export everything to Dropbox, or your pick of service. If anyone is wondering how this fits with my thoughts on cloud storage, data in Evernote is already insecure. This is about changing your ways.
Once you have everything transferred, you will do the same thing as above. However, there is some good news. The DropBox API will expose a lot more information to workflow from the initial call, so it is easier to set conditions in the workflow to combine the actions. In other words, if you transfer the data to a storage service first, you can run a single workflow from there.
Dropbox to DEVONthink Workflow
This workflow is setup to import PDFs, and Plain text files. Migrate your data from Evernote to Dropbox via CloudHQ
Drag and has made a lot of tasks on iOS much easier than ever before, with transferring data among them. With the help of the files, you can forget workflow altogether, and use drag and drop to manage the last part of the migration. The first step is the same as above, prepare and transfer your data from Evernote to cloud storage.
You can do this with with Dropbox, or Box. I haven’t tested it with any other cloud services, so your mileage may vary elsewhere. If you’re using free plans, it’s worth knowing the box free plan gives your 10gb of storage – the maximum file size is 250mb, but that won’t be a problem here, in fact unless you are storing large video files it is unlikely to be a problem ever. 6
The key is how you set the apps up. You probably know by now that integration with the Files app can be hit and miss. This process exemplifies the difference between Files, and the more traditional Finder on macOS. You might expect you can open up Files and drag documents from one service to another, like you would between folders on macOS, but if that works it all it is very limited.
For example, if you try to drag multiple files after selected them via the select function, you won’t be able to drop them anywhere. However, if you collect the files together by taping on them one at a time, then the files will stack together and you can drop them no problem. Then there is the matter of how folders must be setup to accept dragged items; the inbound folder accepting the files has to be added to the favourites section of the Files sidebar, to make it available as a drop destination. When you do get it to work with the files app exclusively, other strange things can happen. Like the metadata being out of whack.
The point I’m making is the process is more complicated than it seems. Illustrative of how much room for improvement remains in the brave new world of iOS Files. But, this is only true if you are trying to manage the entire process in the Files app itself. The story is completely different if you you start in the Files app, and drop your notes in the third-party app itself.
You can skip organising your Evernote data type for this method, it will make no difference
Open up the files app. Select the notes your want to transfer, and dry them into the new app.
Other Apps as a Destination
Using DEVONthink as a destination, the results have been gapped doing things this way. The beauty of this method, however, is any app that accepts compatible data — and supports drag and drop — can be setup to receive the notes. She of the more popular note-taking apps on iOS will make the process even easier by providing an import function. Both GoodNotes, and Notability will let you import directly from cloud storage, without any further rigmarole. You can use drag and drop with both apps too, but you don’t need to.
If you want to migrate data from Evernote to alternate notes apps, all you need to do is transfer it via the CloudHQ method above, then import the notes via the import function of the app in question. If the app is only using iCloud, you should still be able to use the Files app to mitigate that problem. If not, I have setup a quick and dirty workflow to transfer from Dropbox to iCloud, you can get it here7
Evernote’s API offers potential for users migrating data. Like most folks, I’m a little light on time to do this sort of thing right now. I’m not making any promises, but I’m half thinking I will play around with both Workflow, and Pythonista over the holidays to see what can be done. 8Anyone familiar with this site will also know how much I admire the Notebook app. It also has an excellent custom URL scheme. I intend to use it for setting up more workflows.
Even though I have already transferred the bejesus out of data from Evernote, I will still mess around with these workflows some more. If you’re interested in how any of this this progresses, signup to the mailing list. Or, I will post it here at a later date.
I should point out here that my leaving Evernote had nothing to do with the price of a subscription. ↩
This is something that appears to confuse a lot of people. Box don’t do themselves any favours by wording it strangely either. The site says 250mb maximum upload. What it means is file size, not transfer limit. ↩
If you just want to archive your Evernote data in iCloud, this will work for that too. ↩
There are some existing scripts, but Evernote has moved to a new API. I haven’t yet found any in current working condition. Then again, I haven’t looked too closely yet. ↩
I get this is old news, this is more appreciation for the Mac Observer's rounded coverage. Not much I can add. The security lapses over the past few weeks have been appalling. The Mac Observer is unusual, with so much commentary on Apple offered by fans with an almost religious devotion to the company 1, these guys are a welcome breath of fresh air at times.
This post covers the past few weeks of security blunders at Apple. Mistakes that are all the more serious for how readily we are fleeced by absurd margins to use Apple hardware. I love the tech. The business, not so much. This categorisation seems pretty accurate,
In what could only be described as the worst security blunder in the history of commercial computing, Apple released macOS High Sierra on September 25, 2017. Unknown to users, included in that operating system was that no password was required to gain super user root access. This might be likened to leaving your front door open with a sign that says “Please, please rob me.”
One can only hope they sort out their QA problems.
This has been a while coming. 1 Having mentioned this app a number of times, I haven’t yet offered a detailed account — something it thoroughly deserves. Those mentions have prompted a reasonable question, is it worth buying DEVONthink to Go for iOS if you don’t have a Mac? The short answer is yes. Qualified by what you want to do with it, but you won’t be short on possibilities. Whether you’re looking for a private Evernote alternative, want to improve your digital file management, better organise research material, or you want secure storage and advanced search capabilities for your data. There is much that DEVONthink can do on iOS. Of course, that leads us to a much longer answer — and, believe it or not, this is a mere introduction.
On Being Unique
Most of the apps we use on iOS can be distinguished by category, or specific task. They’re often things we need, but as long as you have something in that category, capable of a specific job, the app itself comes down to personal preference. It’s true we’re not always spoilt for choice — and I’ll happily point out that some things are better than others. Nonetheless, if it’s a PDF reader, notes app, text editor, or email client, they’re all interchangeable to some degree. Whether you prefer GoodNotes to Notability, or PDF Expert to PDFpen, either will do the job. Until something better comes along, that is. 2
There is a different kind of app where interchangeability no longer applies. Or at least, where it’s not quite so simple. They’re few and far between, but there are some obvious examples. Take Drafts for iOS, sure it’s a text editor — and there are plenty of those — yet, that seemingly simple function belies a unique automation engine for text based productivity. Having popularised the x-callback-url system on iOS, Drafts is as much an inception as it is an app. 3 By all accounts, inter-app automation via URL was only half a hack until x-callback allowed apps to return the call — so to speak.
Perhaps the most obvious example is Workflow. Apple swallowed it whole to make an entire subset of fan-geeks exhale a coordinated, and confused sigh. What will happen? The optimists are betting on some form of native integration with iOS, while the half-empty crowd are clasping their hands and pursing their lips for a round of tutting on podcasts. Jokes aside, if Apple ever took Workflow offline, they wouldn’t so much be shooting themselves in the foot as they would be cleaving the entire leg off the idea of an iPad as a serious working device. These are all unique, and important apps.
Before I digress any further, I’m trying to provide some context for DEVONthink to Go. 4 Both to place it in good company, and to make the case for how unique it is. To view it as nothing more than a companion app for the macOS versions of DEVONthink would be a mistake. Sure, it can be used like that. As far as companions go, it’s a particularly powerful one. The iOS version, however, can stand on its own. It is something of a category in itself, given its crossover functionality. This is quite an achievement, especially as the app was completely re-written for version 2.0. 5
When used to its potential, DEVONthink can be just as important as the apps mentioned above on iOS. It's easily as unique. But like anything, it comes down to how you intend to use it. Implementation is key. Getting the most from any of the DEVONthink apps means putting them at the centre of your workflow for capturing, storing, and retrieving data. DEVONthink to Go is no different.
All in the Tags
Amid the changes in iOS 11 were significant improvements for managing files. There is no doubt the Files app — even in these early stages — is a welcome and useful development. The caveat is recognising where some of Apple’s long held resistance to such an app came from. For example, organising files and folders — stacking iCloud with a folder hierarchy — is now easier than ever. Yet, to do so embraces an outdated method of organising data. Where research and study is concerned, how one archives important material is a serious consideration. This is not to say you shouldn’t use folders, but if you’re handling a lot of data, it can get very messy.
This is where tags come in. A shallow file structure with carefully chosen tags adds depth to your metadata, giving you more surface area for search queries. Tagging gives you more hooks, but less visual confusion. Not only does the Files app allow more fine control for folders, users now have immediate access to Apple’s native tagging system. Whether carried over from macOS, or implemented locally on an iOS device, tagging can be utilised for search queries and data retrieval.
Apple’s implementation of tagging across platforms has been casual at best. It’s kind to say it remains a work in progress. However, if only a gentle nod, it is still an acknowledgement of the utility in tagging for organising data. Ironically, if you find tagging useful and want to get more out of it, then you will need to go beyond the files app.
This is just one area that DEVONthink shines. Tagging is part of the DEVONthink DNA. Some aspects of native iOS tagging remain mysterious, but DEVONthink is smart enough to import the metadata applied in the Files app. Unfortunately, it doesn’t yet work the other way around.
A Secure Central Repository
While organising a folder hierarchy in iCloud Drive is much easier with Files, ironically that app makes it less necessary to do so. I tend to work in the DEVONthink app directly, but DEVONthink data in Files is incredibly useful, and not just for quick access.
This is something I mentioned in my post on cloud storage. Regardless of the storage provider, by storing data in DEVONthink you can couple the convenience of the Files app with strong client-side encryption. The previous post talks about syncing with macOS, but the same applies if you are only using iOS. The data is encrypted and decrypted on your device, making it secure during transfer, and at rest in the cloud. From that post,
If you are already a user on macOS, adding DEVONthink to Go to your workflow is straightforward. The database itself is encrypted, and the app supports pretty much any file type you can throw at it. Devon Technologies are one of the oldest Apple software developers around. So it is no surprise to see them embracing the new Files App. This means DEVONthink to go can be used as a file provider. So you can store your files safely, and edit them in place using third-party apps. In my opinion, this is a pretty sound option. In many cases, it could be enough. If it is, managing files through DEVONthink will avoid the need for a dropbox alternative.
DEVONthink is also very smart about storage, giving you the option to keep metadata locally, and download files on demand. Or if you prefer, you can store everything locally. As the engine is built to sync databases individually, there is even a little storage hack — if you are so inclined.
Each database can synced using the same, or different cloud services. That means you can use the free tier of different services to save on the cost of storage. Admittedly the supported services are still limited, but if you are just starting they will be more than adequate. Perhaps more to the point, it also means you can sync multiple copies of databases, adding redundancy to your backups. This includes backing everything up to iCloud.6
Backing up data on iOS requires users to think differently, especially if you are not using a Mac or a PC as the mother ship. DEVONthink is one of few apps that can give you extra peace of mind.
All but the most perfunctory writing requires research. Couple that to the focused nature of an iPad workflow, and you have a use case for a purpose built repository. Writers using Scrivener have tools built in to that app, but while they might be enough for some writers, that research is — in practical terms — silo’ed by project. I like to have that material available more generally, whether during, or after a project is complete. 7 Spotlight is a great tool for search, DEVONthink is better.
DEVONthink is built for search. A consistent naming convention, and tags can only be helpful to maintaining a research database. DEVONthink comes preloaded with tools that will either compliment that process, or help you retrieve data regardless. With Boolean search operators, and parentheses, refining search terms will return items with more specificity. You will find more, and lose less.
Search queries can be constructed using the boolean operators AND, OR, NOT, and the truly helpful NEAR. For example, I might remember that I saved an article that included the phrase ‘Why Aristotle was never quite as awesome as Plato’. I can search for the document with: NEAR (Aristotle Plato, 10), and DEVONthink will return items that have the keywords Aristotle and Plato within 10 words of each other. Of course, you can go much further by changing search queries together.
My first example returns a lot of results, but let’s say I remember it was an informal source. I could construct a search query to eliminate results that have a keyword to indicate it comes from an academic journal. I would use something like NEAR (Aristotle Plato, 10) NOT Journal. I could use a DOI number, or Abstract as elements common to those kinds of results.
Even if by trial and error, the ability to construct granular search queries makes DEVONthink to Go an invaluable tool. If you are a user of DEVONthink Pro on macOS, you should know the query syntax is a little different. It can be frustrating if you don’t know that, but the simplified version for iOS makes sense. While accurate searches are crucial, there is a swiftness involved with mobile input. The developers are on record as saying an alternative syntax is on the roadmap, to make the apps more consistent. The existing syntax would remain, which is a good thing to my mind. I have never had so much success at finding what I need among my haphazard collections.
I have consistently recommended PDF Expert for a stand-alone PDF reader on iOS. Until recently, together with the free Documents app from Readdle, and Papers 3 for iOS, that was the extent of my PDF workflow. It is not so clear cut anymore. For one thing, the makers of the PDF framework PSPDFkit released their free PDF Viewer app, making powerful PDF management available to users for nothing. But there are other reasons, one of them is DEVONthink to Go.
Some advice I give out freely but struggle to keep is, try to minimise the apps you use for essentially the same task. Managing PDFs for your research can get out of hand if you don’t have a clear idea of how you organise them. There is no problem with using a third-party PDF app with DEVONthink to Go.The support for editing files in place means you can edit files in other apps, without having to copy them to another app. However, DEVONthink’s built in PDF editor is more than capable. It gets out of your way, includes excellent Apple Pencil support, and has all the requisite annotations tools. You can edit the documents themselves, even add pages if necessary. Sometimes you might need to do more with annotations, but that is about the extent of the limitations.
These are considerations to make if you are assessing the in-app purchase. Especially if you are setting your iPad up for the first time, it could make a lot of sense to go all in and keep your document editing and annotations in one place.
The actual in-app note-taking features are quite sparse, but functionality of the app makes up for that in other ways. I have been making a point of laying out a use case where DEVONthink is a central hub for storing data, but it can be a point of creation too.
DEVONthink to go supports rich text, plain text, and markdown, with the ability to capture, read, edit, or create within the app itself. The editor in the app itself is very basic, so I tend to use a third-party text editor. The ability to edit files in place means you can use whatever app you choose, as long as it supports file providers. In my experience to date, the app with the nicest integration is iA Writer, especially since the recent update. Another with reliable support is 1Writer.
Editing in place means you are opening the file in your choice of editor, and the changes are reflected back in the database. Until recently, this wasn’t really possible. DEVONthink used a workaround it called ‘round trip’, which worked, but wasn’t ideal. Once the file is the database, the changes will be reflected whether you edit it in the third-party editor, or in DEVONthink itself. If you know anything about iOS system extensions, you will now that there are two types of actions in the share menu for files. One opens the file in another app, the other copies the file into the other apps storage. Edit in place means you are not making a copy.
There have have been reports of strange behaviour, although I have only experienced it a couple of times myself. It seems to happen more when using the share extension, rather than starting the edit in the text editor first, and using the files integration. It is also worth pointing out that all of this functionality is new, as are the frameworks in iOS that support it. There are a few bugs in the system, but nothing catastrophic.
This might appear to work back to front at first, but if you think of DEVONthink as the storage facility, it will sink in. Where it gets messy is if you try to edit the same file with multiple editors, you will end up with conflicts and error messages. My best advice is to be consistent.
This is something that comes up a lot in relation to DEVONthink apps. Except for a couple of passing comments, there is conspicuous absence of Evernote coverage on this site. It’s not that I don’t think Evernote is useful. If anything were a gateway drug to digital productivity apps, Evernote is it. I was once a heavy user. The idea behind Evernote is to throw everything you ever come across at it, it can even be therapeutic for a digital pack rat who can’t let anything go. Clip it, and forget; or come back to if you will.
If the defining Evernote feature is its clipper, that can be a problem, as there is nothing judicious about the process. Capturing information is ridiculously easy with Evernote. DEVONthink can operate on the same principle — if you wish — only completely private. The DEVONthink clipper might seem basic 8, but it is a powerful little extension. With the extensive automation feature on iOS, you can customise and extend its capabilities to suit your own needs.
Unlike Evernote documents are not stored with DEVONthink in a proprietary format, so your data doesn’t feel so captive. If you’re a macOS user getting your notes out of Evernote is not difficult. 9 Yet, the more material you store there, the more reason you have to be nervous about the portability of that data. This is a double edged sword for Evernote and some users. The more you get drawn in, the harder it is to leave, and yet if you have a lot of important data there you’ll start to think about what might happen to it.
Truthfully, I hardly ever used Evernote to take notes. As I think many people do, I used it like a database. Moving that workflow to DEVONthink is very simple. Although, even if I still throw a lot at DEVONthink, I tend to do it with a little more foresight. That you can delineate types of data within a hierarchy that goes all the way to database level, means I don’t have the overwhelming sense that my research data is being polluted by gift ideas, and tutorials for obscure automations that I’ll probably never use. As for the data itself, I can still have the convenience of cloud storage, only now it’s encrypted and I can choose how, and what I want to synchronise.
These things are just as true for an iOS only workflow as they are for a full blown DEVONthink Office pro user archiving their email. There remains a problem, however. As I alluded to above, getting your data out of Evernote, and into DEVONthink on the Mac is a trivial matter. DEVONthink makes it very simple, with Evernote API integration. Without a desktop of sone form in the middle, however, the same is not true for iOS users. The pressure points for going iPad only are now much fewer than ever, but there remain a couple. I often mention citations, then there is this kind of data transfer.
There are workarounds for this. If you’re considering it, you’ll be happy to learn I have you covered. I was going to include the options, with different instructions and a couple of workflows I have built in this post, but I took a look at how long it is getting and broke it off into a seperate piece. It will go up not long after this.
Automation Meets Drag and Drop
Speaking of Workflow, an area of considerable value to an iOS only working life is automation. While the default iOS interaction model of one app at a time has been supplemented with multitasking features, the secondary, and even tertiary apps are almost exclusively invoked as part of a singular, focused task. 10 The benefit, whether intentional or not, is the iPad encourages a kind of focused work that more traditional computing interfaces do not. This is particular beneficial for academic work.
This is a curious strength, but as anyone who has done a lot of work on an iPad will tell you, it has its drawbacks. Thankfully, most if not all insurmountable problems have been made history by two significant developments to the platform. The first was the aforementioned Workflow app. That app might be somewhat indebted to the inception of x-callback — as mentioned above — but Workflow kicked the automation door off its hinges, and you get the sense something much more significant is coming from that app. 11 The second development happened this year: drag and drop.
It’s amusing to think the introduction of copy and paste to the iPhone was once an event. 12 Copying and pasting was for so long a cumbersome, finicky, and frustrating. With the APIs available to developers in iOS 11, we can now evaluate particular apps on the basis of how well they take-up native technologies, rather than what they can do to overcome a lack of the same. It might have been a stretch to call url-based automation native, but Apple has burred that distinction with Workflow. Regardless, DEVONthink To Go is tapped into both of those features — automation, plus drag and drop — extensively.
Drag and drop is pretty self-explanatory, although the version we get with iOS 11 makes it feel like a completely new innovation. It’s deep integration, system wide even mitigates the need for some, albeit minor, automations. The kind of work one tends to do with DEVONthink, however, is ripe for automating. Something the developers are keenly aware of.
The URL scheme in DEVONthink to Go allows a user to build very specific automations for every data type a database can hold. This includes, but is not limited to the following:
Create documents, including Plain-text, Markdown, Rich Text, and HTML
Create Web Archives
Retrieve file contents, and/or metadata
Perform custom searches
DEVONthink to Go will even perform service tasks via URL, such as indexing, syncing, and rebuilding caches, and you can change app settings. A lot these touches will be beyond most users needs, but it shows the meticulous level of detail that DEVON technologies drills into. More than that, these options provide troubleshooting options that may prove useful as databases become larger, and more devices are added to the chain. If you never use them, they offer security by way of both usefulness and insight into the forethought put to building the app. A it is intended for storing important information, all of this matters a great deal.
To button this up, by returning to the question. Is DEVONthink to Go worth buying if you are an iOS only user? The answer remains, yes. Whether it is to act as a repository, a midway for automation, or to distill the need for multiple apps into one. There is a lot going on here. I’m not going to pretend it couldn’t be improved, but then DEVON technologies are nothing if not proactive in that regard.
I’ll also admit that I get more from this, as I use DEVONthink on both macOS and iOS, but that doesn’t diminish its role on my iPad by any stretch. If it were to go away, I would have a serious nuisance on my hands to pick apart the various things it does. As I’ve been writing this, the capacity of DEVONthink for working on iPad has had me peeling back layers of functionality.
At this point I’m aware of so many little things I have missed.This is especially true for Mac users, but that it should be obvious that was never the point of this post. At the moment I am experimenting with building more Workflows for DEVONthink to go, and that includes building on the options I have put together for referencing and citations. In the meantime, I have added a couple below that might be of interest.
These workflows are experiments. I’m posting them here as examples of what you can do with automation and DEVONthink. They remain a work in progress. If you are inclined to improve upon them, I would love to hear about it. If you build your own, think about adding them to the Workflow Directory
DEVONwiki — DEVONthink's internal linking structure remains consistent across platforms. This means you can use DT2GO for setting up a wiki style research library that will work across devices. This workflow uses a note in Drafts to reference PDF documents added to a DEVONthink database, either directly from the web, or from another storage location. With x-callback URL you can maintain the note itself in DEVONthink. I will post variations of this in future.
RSS to DEVONthink — As one of its many powers on macOS, DEVONthink can be used as an RSS aggregator and reader. The iOS version doesn’t have the same feature, but we can achieve a similar result with Workflow. 13
Evernote Text to DEVONthink — I mentioned above, the trouble with getting your data from Evernote to DEVONthink on iOS without a desktop computer in the middle. This should be self-explanatory. Bear in mind it will only transfer text notes. I have a follow post in the works for a more thorough migration,
You can pick up DEVONthink to Go on the App Store for US$21.99, with an in-app purchase case of $11.99 for the pro package 14
Until next time, enjoy.
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